Document Storage – Advanced Analytics

Where to Save Project Documents

• ARC Data Analytics SharePoint’s Projects Folder is the standard location for all project documents.
  This ensures consistent access and avoids permission issues.

Folder Structure & Organization

1. Create a Dedicated Project Folder

   • Each POC or project should have its own folder in the team’s SharePoint.
   • Name folders clearly to reflect the project’s name and purpose.
   • Use SharePoint tags to specify team and other metadata.

2. Use Existing Folders for Related Projects

   • If your POC builds on an existing project, use the existing folder.
   • Organize new files in subfolders for clarity.

3. Segregate Files by Project Phase

   • Within each project folder, create subfolders for phases (e.g., POC, MVP, Enhancements).

4. Maintain Consistent Naming

   • Use clear, consistent names for folders and files to make searching and retrieval easier.

5. Review and Update Regularly

   • Periodically review folder structures.
   • Archive or delete outdated files using the status tag for archiving.

Access & Permissions

• All ARCsters have read access to project folders.
• Only the Data Analytics team has write access.

What to Save

• Save all documents outside of code development (e.g., charters, POC one-pagers, presentations) in the project folder.
• Do not save project documents in other platforms (e.g., Teams, OneDrive).

How to Create a Project Folder in SharePoint

Follow the official guide for creating a document set:
Creating a Document Set in SharePoint

Tip: Keep your folder structure simple and up-to-date. Use tags and clear names to help everyone find what they need quickly.